Creating Projection Events in Bulk

The LNLDB includes a neat little tool designed to help the Head Projectionist schedule several movies at once over a given time period. This feature is typically used to add the upcoming weekend movies for the coming term or semester all at once.

Caution

Permission Required: Create projection events in bulk

In order to use this tool, you must have been assigned a role that allows you to add new movies to our event schedule in bulk. If you do not see the option to Bulk Add Movies under Projection in the navigation bar, your current role(s) do not grant you adequate permission.

Schedule Movies in Bulk

Hint

This process is optimized for scheduling movies on recurring weekends (Fridays, Saturdays and Sundays). For individual projection events, or events taking place on weekdays, we recommend creating a new event as defined here.

To get started, navigate to Projection > Bulk Add Movies. Then follow the steps below.

Step 1

On the first page you will be asked to provide some basic information about the collection of movies you are about to add.

  • Contact: Type the name of the person who will serve as the event contact for these movies. As you type, the field will automatically search our database and display a list of users matching your query. Select the desired person from the search results to continue.
  • Billing: Enter the name of the organization that will be billed for these events (AKA the client). Like the Contact field, this field will search our database for a matching organization as you type. Select an option from the results to continue.
  • Date of first movie: Enter the planned date for the first movie in the series. You may either use the included calendar widget or enter the date manually in mm/dd/yyyy format.
  • Date of last movie: Enter the planned date for the final movie in the series. You may either use the included calendar widget or enter the date manually in mm/dd/yyyy format.

Hint

There must be at least one Saturday between your selected start date and end date (inclusive). The form will determine how many weekends to create events for based off of the number of Saturdays in your date range.

Once you have filled out the form, click Continue.

Step 2

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You should now be presented with a form containing several rows - one for each weekend in the date range you specified in Step 1. In each row, enter the name of the movie that will be showing that weekend and select the desired showing times. The possible showing times correspond to the following time frames:

  • Friday: Friday from 8 - 11 PM
  • Matinee: Saturday from 2 - 5 PM
  • Saturday: Saturday from 8 - 11 PM
  • Sunday: Sunday from 8 - 11 PM

Note

There is no need to adjust the dates in the first column. Leave these fields as they are.

Once you have listed all of the movies you wish to add for the given time period, click Submit. You should then see a summary of all the movies that have been added to the database. Clicking on any of these links will take you directly to the corresponding event detail page.

Last Modified: May 6, 2021