Create / Edit an Event
The event editor is a way for LNL members to create events in the LNLDB. It offers a more advanced and comprehensive approach when compared to the workorder wizard with additional options for specifying internal details.
Using the Event Editor
To access the event editor, start from the LNLDB, then select Events > Add Event from the navigation bar.
Name and Location: All the basic information for the event goes here. This includes the event name, location, and description. Check the help text below each field for additional information and clarification on what each option does.
Contact: This is where you’ll select the person who will serve as the event contact and the organization that will act as the client. Simply start by typing the name of the user or organization you wish to add into the respective field. As you type, the field will automatically search our database for a match. Once the user or organization appears in the search results, select it from the list. If the client you’re doing the event for is different than the client you’re billing, then note that the Client(s) and Client to bill fields may differ.
Scheduling: This tab is where you will specify all the scheduling details for the event (i.e. start time, end time, etc.).
Services: This is where you select which services LNL is providing for the event.
Tip
If you need to add more than 3 services to an event, start by filling out the first three form fields then click the Save Changes button at the bottom of the page. You’ll then be brought to the event page. Once you’re there, click Edit to go back and add the additional services.
Add Extras
Caution
Permission Required: Adjust event charges (Officers and Crew Chiefs)
In order to add extras or OneOff charges to an event, you must have been assigned a role that gives you permission to adjust event charges. By default, only Officers and the event Crew Chiefs will have this permission.
If you need to add extras to an event, such as a mirror ball, navigate to the event page, switch to the Services tab, and click the blue Modify Extras button on the right side.
Note
You can only add 1 at a time, so if you need to add multiple extra items, save your changes, then click Modify Extras again.
Add OneOff Charges
Caution
Permission Required: Adjust event charges (Officers and Crew Chiefs)
In order to add extras or OneOff charges to an event, you must have been assigned a role that gives you permission to adjust event charges. By default, only Officers and the event Crew Chiefs will have this permission.
These are usually very specific or custom charges that need to be added to a client’s bill. To add one of these charges, navigate to the Billing tab, then click the Add OneOff Charges button.
Last Modified: May 3, 2021